Final Grades and End-of-Term Responsibilities

The deadline for submitting grades for Chang School courses is available on the Registrar’s website.

Failure by a CECL to submit their grades by the Registrar’s deadline shall be deemed to be just cause for non-issuance of any subsequent appointments.

Final grades are submitted to Student Records online through MyServiceHub, which is accessible through my.torontomu.ca. If you have not yet activated your online identity, contact Teaching Support Services at changteach@torontomu.ca immediately. Issuance of official final grades is the responsibility of the Registrar, and final grades may not be posted or otherwise disclosed to students.

For information on how to submit your final grades, please review the tutorial available on the MyServiceHub Support pages.

As long as your grade roster remains "Not reviewed," you can change your grades until the grade submission deadline.

Once all the grades for your class have been entered, you must change the Approval Status to "Approved" in order for the grades to be posted.

Once grades are posted by Student Records, all grade changes (with some exceptions) can be submitted using the online grade revision process. See the Automated Grade Revision Process for detailed instructions.

Post final exam marks in the Grade Centre. You must submit your final grades directly into MyServiceHub. Before converting your marks to letter grades and submitting them to MyServiceHub, please confirm that you have made the appropriate changes to your D2L Brightspace grades so that the marks (weightings, percentages, etc.) in your course are accurately calculated (see FAQ in my.torontomu.ca). You can set up your D2L course shell so that MyServiceHub can ‘fetch’ the final grades and allow you to approve them. For detailed instructions, please visit D2L Fetch from MyServiceHub for Final Calculated Grades.

For details on how to submit your grades online through MyServiceHub, go to the online instructions at How to Enter Grades.

All students listed in your grade roster must receive a grade. There are two performance designations that Chang School CECLs can use.

An INC (Incomplete) grade must be requested from the CECL by the student by submitting the INC grade request form. These are the instances where an INC can be granted temporarily:

1. The student fails to either submit term work or write the final exam due to medical or compassionate grounds. In either situation, students must provide the appropriate written, signed documentation to the university before an INC is assigned. (Refer to Missed Mid-Term and Final Exam Procedure.) A student who does not provide this documentation should be assigned a zero grade on the assignment or final exam.
2. There is a reasonable expectation that the student can and will complete the work according to the timelines specified.
3. The student must complete the missed term work or write the makeup final exam as soon as possible and by the date specified by the CECL, no later than three (3) months after the submission of the incomplete (INC) grade.
4. INC grades that have not been resolved and/or revised by the 3-month deadline for completion will lapse to a failed (F) grade each term according to the following timeline: April 15 for Fall term courses, August 1 for Winter term courses and November 30 for Spring/Summer term courses.

Within seven working days of receiving a student’s request for an INC and their supporting documentation, CECLs must return the INC form to the student, clearly defining the outstanding work to be completed and a final deadline by which the outstanding course work is to be submitted, or the date of the alternate examination. 

The CECL must retain a copy signed by the student for their records and email changteach@torontomu.ca a copy for The Chang School's records. Program Directors refer to the INC form when approving grade revision requests. It is the student’s responsibility to ensure they complete the required components by the due dates. Once they have assessed the submitted work, the CECL must revise the grade using the Automated Grade Revision process in MyServiceHub. 

An FNA (Failure Non-Assessment) grade is assigned to a student who has been absent from most course meetings and/or has submitted no work for grading, or when a student abandons a course without completing a formal withdrawal with Student Records prior to established deadline dates. If you have returned graded work to a student and they abandon the course without formally withdrawing, they will receive a grade based on their work to date (often but not always an F).

Note:

The DEF (deferred) grade designation is an interim grade assigned by the Academic Integrity and Student Records Offices during the investigation of academic misconduct (as described in the Student Code of Academic Conduct).

CECLs must not use INP (in progress) as this is a grade used exclusively for courses with continuous enrolment nor an AEG (aegrotat) which is only issued by the Office of the Dean.

Students have the right to file a grade appeal if they feel that an error has been made in arriving at their final grade. In an effort to minimize student appeals, please use the following checklist in assigning grades:

• Assignments, tests, and exams follow the grade breakdown specified in the course outline.
• All assignments and tests are properly evaluated and final grade calculations are accurate.
• Marginal or failed examinations have been reread.
• Accurate grades have been submitted to Enrolment Services and Student Records through MyServiceHub.
• A summary breakdown of grades has been submitted to your program director.
• Your program director has been advised of how they can contact you (if you will not be returning to teach in The Chang School).
• Your program director has been advised that a student is planning to file a grade appeal.

Due to space limitations, assignments and examinations cannot be left for student pickup or stored in The Chang School offices. Please securely retain students’ examinations and/or assignments and all student communications in your home or office. Students’ final examinations and/or major assignments must be stored securely for a full year after the end of the term.